OPEN HOURS: Monday-Sunday: 08:00 AM – 05:00 PM

Nucleus Sports Group
Athlete Protection Guidelines

Rowan’s Law

If you are a participant under 26 years of age or a parent and/or legal guardian of a participant under 18 years of age in a Nucleus Sports Group program, Rowan’s Law requires that you review Ontario’s Concussion Awareness Resources.

STEP ONE: You are required by law to review the Ontario’s Concussion Awareness Resources, which can be found at: https://www.ontario.ca/page/rowans-law-concussion-awareness-resources. Please review before proceeding with registration

Waiver:

If you are a participant under 26 years of age or a parent and/or legal guardian of a participant under 18 years of age in a Nucleus Sports Group program, Rowan’s Law requires that you review Ontario’s Concussion Awareness Resources.

STEP ONE: You are required by law to review the Ontario’s Concussion Awareness Resources, which can be found at: https://www.ontario.ca/page/rowans-law-concussion-awareness-resources. Please review before proceeding with registration

Medical Information Release:

Nucleus Sports Group Corp. must be made aware of all medical conditions of participants at the time of registration for a course/program or event.

Cancellations:

Nucleus Sports Group Corp., reserves the right to cancel or alter any classes, times, costs or locations without notice as required due to low enrolment, change of policy, or availability of facilities or coaches. Full refunds will be issued for course/program/event cancellations only.

Refund Policy:

Registration is complete only when the full payment has been received. Refunds will be granted when refund/withdrawal request is made no less than 24 hours prior to the start of a course/program/event. An administrative fee of $25 will be deducted from all refunds. Refunds will not be issued when refund/withdrawal request is made on or after the start date of the course/program/event.

Missed Sessions:

Players are to attend all days/sessions for the course/program/event in which they are registered. Make-up classes, refunds and/or credits will not be provided in the event that participant misses a scheduled day/session during the course/program/event.

Photo Release and Policy:

I give permission for me (participant) or for my son/daughter (if participant is under the age of 18) to be a model for Nucleus Sports Group Corp., and I hereby assign all rights of the film/photography/videotape/sound recordings to Nucleus Sports Group Corp.. I authorize the use of the same by Nucleus Sports Group Corp. and those acting with its permission for the purpose to use, reuse, and/or broadcast and republish this photograph/videotape recording. Persons (not acting on behalf of Nucleus Sports Group Corp.) are not permitted to take photographs and/or videotape recordings of Nucleus Sports Group Corp. events and/or participants (during sessions).

Nucleus Sports Group Corp. Privacy Statement

Nucleus Sports Group Corp. is committed to protecting your right to privacy. The personal information you share with Nucleus Sports Group Corp. will be used to support the work of Nucleus Sports Group Corp. (Refer to privacy policy)

Electronic Messages

I give permission for Nucleus Sports Group Corp., to send me electronic messages for Nucleus Sports Group Corp., reasons. I understand Nucleus Sports Group Corp. will not sell or rent personal information to third parties. I also understand that if I no longer wish to receive further information or to be contacted by Nucleus Sports Group Corp. I can email admin@nucleussportsgroup.com.
Definitions
  1. The following terms have these meanings in these Guidelines:
    1. “Person in Authority” – An individual who holds a position of authority within the club including, but not limited to, coaches, managers, support personnel, chaperones, and directors
    2. “Vulnerable Participants” – Includes minors and vulnerable adults (people who, because of age, disability or other circumstance, are in a position of dependence on others or are otherwise at a greater risk than the general population of being harmed by people in positions of trust or authority)
Purpose
  1. These athlete protection guidelines describe how Persons in Authority can maintain a safe sport environment for athletes.
Interactions between Persons in Authority and Athletes – Rule of Two
 
  1. For interactions between Persons and Authority and Athletes, the club strongly recommends the ‘Rule of Two’ for all Persons in Authority who interact with athletes. The ‘Rule of Two’ is a directive that says that an athlete must never be alone one-on-one with an unrelated Person in Authority.
  2. The club recognizes that fully implementing the ‘Rule of Two’ may not always be possible. Consequently, at a minimum, interactions between Persons in Authority and Athletes must respect the following:
    1. The training environment should be open and transparent so that all interactions between Persons in Authority and Athletes are observable
    2. Private or one-on-one situations must be avoided unless they are open and observable by another adult or Athlete
    3. Persons in Authority shall not invite or have an unrelated Vulnerable Participant (or Vulnerable Participants) in their home without the written permission and concurrent knowledge of the Vulnerable Participant’s parent or guardian
    4. Vulnerable Participants must not be in any situation where they are alone with an unrelated Person in Authority without another screened adult or Athlete present unless prior written permission is obtained from the Vulnerable Participant’s parent or guardian
Practices and Competitions
  1. For practices and competitions, the club and its members recommends:
    1. A Person in Authority should never be alone with a Vulnerable Participant prior to or following a competition or practice unless the Person in Authority is the Vulnerable Participant’s parent or guardian
    2. If the Vulnerable Participant is the first Athlete to arrive, the Athlete’s parent should remain until another Athlete or Person in Authority arrives
    3. If a Vulnerable Participant would potentially be alone with a Person in Authority following a competition or practice, the Person in Authority should ask another Person in Authority (or a parent or guardian of another Athlete) to stay until all of the Athletes have been picked up. If an adult is unavailable, another Athlete, who is preferably not a Vulnerable Participant, should be present in order to avoid the Person in Authority being alone with a Vulnerable Participant
    4. Persons in Authority giving instructions, demonstrating skills, or facilitating drills or lessons to an individual Athlete should always do so within earshot and eyesight of another Person in Authority
    5. Persons in Authority and Athletes should take steps to achieve transparency and accountability in their interactions. For example, a Person in Authority and an Athlete who know they will be away from other Participants for a lengthy period of time must inform another Person in Authority where they are going and when they are expected to return. Persons in Authority should always be reachable by phone or text message
Communications
  1. For communication between Persons in Authority and Athletes, the club recommends:
    1. Group messages, group emails or team pages are to be used as the regular method of communication between Persons in Authority and athletes
    2. Persons in Authority may only send personal texts, direct messages on social media or emails to individual athletes when necessary and only for the purpose of communicating information related to team issues and activities (e.g., non-personal information)
    3. Electronic communication between Persons in Authority and Athletes that is personal in nature should be avoided. If such communication occurs, it must be recorded and available for review by another Person in Authority and/or by the Athlete’s parent/guardian (when the Athlete is a Vulnerable Participant)
    4. Parents and guardians may request that their child not be contacted by Persons in Authority using any form of electronic communication and/or to request that certain information about their child may not be distributed in any form of electronic communications
    5. All communication between Persons in Authority and athletes must be between the hours of 6:00am and midnight unless extenuating circumstances exist
    6. Communication concerning drugs or alcohol use (unless regarding its prohibition) is not permitted
    7. Persons in Authority are not permitted to ask athletes to keep a secret for them
    8. A Person in Authority should not become overly-involved in an athlete’s personal life
Travel
  1. For travel involving Persons in Authority and Athletes, the club recommends:
    1. Teams or groups of Athlete shall always have at least two Persons in Authority with them
    2. For mixed gender teams or groups of Athletes, there should be one Person in Authority from each gender
    3. Screened parents or other volunteers will be available in situations when two Persons in Authority cannot be present
    4. No Person in Authority may drive a vehicle alone with an Athlete unless the Person in Authority is the Athlete’s parent or guardian
    5. A Person in Authority may not share a room or be alone in a hotel room with an athlete unless the Person in Authority is the athlete’s parent or guardian
    6. Room or bed checks during overnight stays must be done by two Persons in Authority
    7. For overnight travel when athletes share a hotel room, roommates will be age-appropriate (e.g., within 2 years of age) and of the same gender identity
Locker Room / Changing Area / Meeting Room
  1. For locker rooms, changing areas and other closed meeting spaces, the club recommends:
    1. Interactions between a Person in Authority and an individual athlete should not occur in any room where there is a reasonable expectation of privacy such as the locker room, meeting room, restroom, or changing area. A second Person in Authority should be present for any necessary interaction in any such room
    2. If Persons in Authority are not present in the locker room or changing area, or if they are not permitted to be present, they should still be available outside the locker room or changing area and be able to enter the room or area if required
Photography / Video
  1. For all photography and video of an Athlete, the club recommends:
    1. Parents/guardians should sign a photo release form (i.e., as part of the registration process) that describes how an athlete’s image may be used by the club
    2. Photographs and video may only be taken in public view, must observe generally accepted standards of decency, and be both appropriate for and in the best interest of the athlete.
    3. The use of recording devices of any kind in rooms where there is a reasonable expectation of privacy is strictly prohibited.
    4. Examples of photos that should be edited or deleted include:
      1. Images with misplaced apparel or where undergarments are showing
      2. Suggestive or provocative poses
      3. Embarrassing images
Physical Contact
  1. The club understands that some physical contact between Persons in Authority and athletes may be necessary for various reasons including, but not limited to, teaching a skill or tending to an injury. For physical contact, the club recommends:
    1. Unless it is not possible because of serious injury or other circumstance, a Person in Authority should always clarify with an athlete where and why any touch will occur. The Person in Authority must make clear that they are requesting to touch the athlete and not requiring the physical contact
    2. Infrequent, non-intentional physical contact, particularly contact that arises out of an error or a misjudgment on the part of the athlete during a training session, is permitted
    3. Making amends, such as an apology or explanation, is encouraged to further help educate athletes on the difference between appropriate and inappropriate contact
    4. Hugs lasting longer than 5 seconds, cuddling, physical horseplay, and physical contact initiated by the Person in Authority is not permitted. The club is aware that some younger athletes may initiate hugging or other physical contact with a Person in Authority for various reasons (e.g., such as crying after a poor performance), but this physical contact should always be limited.
Reporting Inappropriate Behaviour & Child Sexual Abuse
  1. The following are quick steps for reporting from the Canadian Centre for Child Protection’s Commit to Kids Program. This is not meant to be an exhaustive list or replace legal advice. Users are strongly encouraged to consult with any or all of child welfare, law enforcement, and legal counsel as appropriate to a given situation.
    1. Reporting Inappropriate Conduct
      1. A child discloses information or information is discovered indicating that a coach/volunteer may have acted inappropriately. Document the information.
      2. Coach who receives the report notifies the supervisor/manager. Document.
      3. Manager notifies the head of the organization.
      4. Consultation between the manager and the head of the organization to decide if concern is warranted. Document.
      5. If warranted, meet with accused coach/volunteer to discuss allegations and concerns. The individual is told about the complaint without disclosing the source. The individual is asked to respond to the allegation. Document.
      6. If the head of the organization determines that the nature of the conduct is not sufficiently serious to warrant formal action, the organization may choose to clarify expectations with the coach/volunteer as outlined in the Code of Conduct. Document.
      7. If the head of the organization determines that the nature of the conduct is sufficiently serious to warrant action, an internal follow-up takes place. Document.
      8. Organization conducts an internal follow up and is documented. Outcomes of the follow up:
        1. Inappropriate conduct is not substantiated. Follow internal policies. No further action necessary but organization may choose to take the opportunity to remind all coaches/volunteers of the Code of Conduct.
        2. Inappropriate conduct is substantiated. Next steps will depend on severity of the conduct, the nature of the information gathered during internal follow up, and other relevant circumstances (such as past inappropriate conduct of a similar nature). Varying levels of disciplinary action may be appropriate. For example, it may be prudent for an organization to report concerns to child welfare or law enforcement.
        3. Inconclusive. Next steps will need to be carefully considered and depend on the nature of the information gathered during the internal follow up. Work through options, assess the risk, and consult professionals as needed.
      9. Adequately supervise and monitor the coach/volunteer consistent with internal policies. Document.
      10. Note: Consider when/if the child’s parents should be notified about allegations of inappropriate conduct.
    2. Reporting Child Sexual Abuse
      1. Child discloses abuse or abuse is discovered with he adult involved in the abuse being a coach/volunteer. Document the information.
      2. Coach/volunteer who receives disclosure notifies law enforcement and/or child welfare about the incident; consults with child welfare about notifying parents; and notifies the supervisor/manager who in turn notifies the head of the organization. Document.
      3. Head of the organization/manager suspends the coach/volunteer suspected of abuse with or without pay until the case is resolved. Seek legal guidance prior to suspension and/or dismissal. If the individual is a volunteer or unpaid staff, consider if the individual should be dismissed from their position immediately. Document.
      4. A child welfare agency and/or police carry out investigation. Organization should conduct an internal follow up in consultation with police/child welfare and adjust internal policies if needed. Potential outcomes of investigation:
        1. Substantiated/guilty. Coach/volunteer is dismissed from their position.
        2. Inconclusive/not guilty. Seek legal counsel. Consider if coach/volunteer should be dismissed, with or without severance.
        3. Note: Criminal processes can be complex and lengthy. A finding of not guilty may not necessarily mean that the abuse did not occur. Consult with a lawyer for this and prior to suspension and/or dismissal.
      5. Document the outcome of the investigation on an incident report form. Document the results of the internal follow up.

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REGISTRATION AGREEMENT

REGISTRATION AGREEMENT

Rowan’s Law

If you are a participant under 26 years of age or a parent and/or legal guardian of a participant under 18 years of age in a Nucleus Sports Group program, Rowan’s Law requires that you review Ontario’s Concussion Awareness Resources.

STEP ONE: You are required by law to review the Ontario’s Concussion Awareness Resources, which can be found at: https://www.ontario.ca/page/rowans-law-concussion-awareness-resources. Please review before proceeding with registration

Waiver:

If you are a participant under 26 years of age or a parent and/or legal guardian of a participant under 18 years of age in a Nucleus Sports Group program, Rowan’s Law requires that you review Ontario’s Concussion Awareness Resources.

STEP ONE: You are required by law to review the Ontario’s Concussion Awareness Resources, which can be found at: https://www.ontario.ca/page/rowans-law-concussion-awareness-resources. Please review before proceeding with registration

Medical Information Release:

Nucleus Sports Group Corp. must be made aware of all medical conditions of participants at the time of registration for a course/program or event.

Cancellations:

Nucleus Sports Group Corp., reserves the right to cancel or alter any classes, times, costs or locations without notice as required due to low enrolment, change of policy, or availability of facilities or coaches. Full refunds will be issued for course/program/event cancellations only.

Refund Policy:

Registration is complete only when the full payment has been received. Refunds will be granted when refund/withdrawal request is made no less than 24 hours prior to the start of a course/program/event. An administrative fee of $25 will be deducted from all refunds. Refunds will not be issued when refund/withdrawal request is made on or after the start date of the course/program/event.

Missed Sessions:

Players are to attend all days/sessions for the course/program/event in which they are registered. Make-up classes, refunds and/or credits will not be provided in the event that participant misses a scheduled day/session during the course/program/event.

Photo Release and Policy:

I give permission for me (participant) or for my son/daughter (if participant is under the age of 18) to be a model for Nucleus Sports Group Corp., and I hereby assign all rights of the film/photography/videotape/sound recordings to Nucleus Sports Group Corp.. I authorize the use of the same by Nucleus Sports Group Corp. and those acting with its permission for the purpose to use, reuse, and/or broadcast and republish this photograph/videotape recording. Persons (not acting on behalf of Nucleus Sports Group Corp.) are not permitted to take photographs and/or videotape recordings of Nucleus Sports Group Corp. events and/or participants (during sessions).

Nucleus Sports Group Corp. Privacy Statement

Nucleus Sports Group Corp. is committed to protecting your right to privacy. The personal information you share with Nucleus Sports Group Corp. will be used to support the work of Nucleus Sports Group Corp. (Refer to privacy policy)

Electronic Messages

I give permission for Nucleus Sports Group Corp., to send me electronic messages for Nucleus Sports Group Corp., reasons. I understand Nucleus Sports Group Corp. will not sell or rent personal information to third parties. I also understand that if I no longer wish to receive further information or to be contacted by Nucleus Sports Group Corp. I can email admin@nucleussportsgroup.com.

STAY IN THE GAME!

Subscribe to our newsletter now & get 10% off your next signup!

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